Privacy policy

Last Updated on 11/21/2025. This privacy policy is effective immediately.

This Privacy Policy explains what information of yours will be collected by Ecodocx when you access the website at www.ecodocx.co.uk (the “website”), all related websites (subdomains), other services provided by Ecodocx on which a link to this Privacy Policy is displayed, and all other communications with you through written or oral means, such as email or phone. It also describes how the information will be used, how you can control the collection, correction, and/or deletion of the information, and how to get in touch with us if needed. Our privacy practices are designed to provide a high level of protection for your personal data. We will not use or share your information with anyone except as described in this Privacy Policy. This Policy is incorporated into, and is subject to, the Terms and Conditions of use available on this website. Please read this Privacy Policy carefully to understand our views and practices regarding your personal data before browsing this website.

Information we collect about you
We collect information about you when you submit it through the form on the website or otherwise make it available to us (by phone, email, etc.). For example, we collect your full name, email address, company name and address, job title, phone number, and any additional information you provide when you request a white paper or contact us directly. We collect your full name, email, phone number, information source from which you received information about Ecodocx, information contained in your CV, industry, position, and additional information you provide us when applying for a vacancy. If you would like to join us as a freelancer, we will collect your full name, email address, phone number, type of engagement, professional profile, hourly rate, and any additional information you provide. In cases where it is specifically stated that some data is not mandatory, you are free not to submit this data. Our website is not directed to children under the age of 16, and we do not knowingly collect personal data from children under the age of 16. If you are under 16 years of age, then please do not use or access the website at any time or in any manner.

Cookies
We collect anonymous information from visits to our website to help us provide better customer service. For example, we record certain automatically collected information, which includes IP address, web browser, OS, the web pages or sites visited just before or just after using the website, keep track of the domains from which you visit, and we also measure your activity on the website, but we do so in ways that keep the information anonymous. Ecodocx uses this data to analyze trends and generate statistics, helping us provide better customer service. Cookies can be used to provide you with tailored information from a website. You can determine if and how a cookie will be accepted by configuring your browser, which is installed in the computer you are using to access the website. If you wish, you can change your browser’s settings to accept all cookies, be notified when a cookie is sent, or reject all cookies.

How the information about you is used
We use the information we collect to operate and maintain our website, to provide the services and information you request, to allow you to contact us, to provide access to the requested whitepaper, and to respond to your questions and concerns. We will also process your job applications for vacancies for which you would like to join us as a freelancer. When you register your personal account, we will process your data in order to provide you with information about company updates and relevant service proposals. We will also send you updates on the latest products, event announcements, and thought leadership, or notifications of company news, hot vacancies, and marketing offers, where we have obtained your consent, or you give us your email address expressly to receive marketing. If you have consented to receive marketing, you have a right at any time to stop us from contacting you for marketing purposes. You may unsubscribe or update your email preferences at any time by following the instructions contained within the email or by sending an email to the address provided in the Contacting Us section. We can also process your personal data if it is necessary to administer the contractual relationship between us and our suppliers/members in connection with the performance of a contract. Where you are an existing customer of Ecodocx and we have an existing relationship with you, or we reasonably believe you can be our customer, we will process your data based on legitimate interest and send you information about products and services, events or other material that will be relevant to your individual interests and process your personal information to make sure we send you only relevant, targeted information. You can opt out of this at any time by following the instructions contained within the email or by sending an email to the address provided in the Contacting Us section.

Your rights
If you wish to access or amend any personal data we hold about you, or to request that we delete or transfer any information about you may contact us as set forth in the Contacting Us section. At any time, you may also object to the processing of your personal data or ask us to restrict the processing of your personal data. If you believe your right to privacy granted by applicable data protection laws has been infringed upon, please contact us as set forth in the Contacting Us section. You also have the right to lodge a complaint with data protection authorities..

Other websites
This website contains links to other websites. This Privacy Policy only applies to this website, so when you link to other websites, you should read their own privacy policies. Ecodocx is not responsible for the privacy practices or the content of such websites.

Data processing and transfer
In addition to Ecodocx, in some cases, personal data may be accessible to certain persons in charge involved in the operation of the website, or to external parties (such as third-party technical service providers, hosting providers, communications agencies) appointed, if necessary, as data processors by Ecodocx. These third parties may have access to, or process personal data as part of providing those services for us. Our contracts with them require them to maintain the confidentiality of such information. Your information collected by Ecodocx may be stored and processed in the European Union, the United States, Ukraine, or any other country in which Ecodocx or its subsidiaries, affiliates, or service providers maintain facilities. Ecodocx may transfer information that we collect about you, including personal data, to affiliated entities, or to other third parties across borders and from your country or jurisdiction to other countries or jurisdictions around the world. We will comply with GDPR requirements, providing adequate protection for the transfer of personal data from Europe to third parties, and in particular, will enter into the standard contractual clauses approved by the European Commission. By submitting your personal data, you agree to the transfer, storage, and processing of your personal data.

Integrated services
You may be given the option to fill in the contact form through the use of your user name and passwords for certain services provided by third parties (each, an “Integrated Service”), such as through the use of your LinkedIn or Facebook account, or otherwise have the option to authorize an Integrated Service to provide personal data or other information to us. By authorizing us to connect with an Integrated Service, you authorize us to access and store your name, email address(es), date of birth, gender, current city, profile picture URL, and other information that the Integrated Service makes available to us, and to use and disclose it in accordance with this Privacy Policy. You should check your privacy settings on each Integrated Service to understand what information that Integrated Service makes available to us, and make changes as appropriate. Please review each Integrated Service’s terms of use and privacy policies carefully before using their services and connecting with us.

Data retention
We keep your personal data for as long as necessary to fulfill the purposes for which it was collected, as described above. The criteria we use to determine data retention periods for personal data include the following: retention in accordance with legal and regulatory requirements. We may retain and use your information in order to comply with our legal obligations, resolve disputes, and prevent abuse.

Security
We endeavor to use appropriate technical and physical security measures to protect your personal data, which is transmitted, stored, or otherwise processed by us, from accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access.

Changes to our privacy policy
We reserve the right to change this Privacy Policy at any time in our sole discretion. If we make changes to this Privacy Policy, we will post them on the website so that you are always aware of what information we gather, how we might use it, and in what circumstances we may disclose it.

Contacting us
In the event you have any questions, comments, or requests about the information set out in this Privacy Policy, please contact us by submitting the form below.